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Creating a New Batch

Paige Freeman
  • Updated

To create a new batch:

  1. From the left navigation menu, point to the Accounting icon and click Create Batch.
    The Create a New Batch screen displays, as shown below.
  2. If necessary, change the automatically generated unique Batch ID number.
    The batch ID is formatted based on the DEFAULT_BATCH_FORMAT application parameter. Your organization should have documented policies and procedures regarding Batch IDs.
  3. Select the Batch Type from the drop-down.
  4. By default, the Batch Date is set to today. If necessary, select a different date.
  5. If necessary, enter a Description of the batch.
  6. By default, the Authorized User is set to the logged in user. If necessary, select a different user or select an Authorized Group that can process the batch.
  7. If necessary, check the Settled Credit Cards option.
    If this option is selected, the "Authorization" field will be enabled on the payment page.
  8. If necessary, check the Designate as POS Batch option.
    If there is sales tax for the jurisdiction in which the sales are being made and this checkbox is checked, perform the following:
    1. From the Point of Sale Information section, select the POS Country from the drop-down.
    2. Select the POS State from the drop-down.
    3. Enter the POS County.
    4. Enter the POS City.
    5. Enter the POS Zip Code.
    6. Select the POS Warehouse from the drop-down.
  9. The grid at the bottom of the screen populates with the receipt types marked as "Default for New Batch", as defined on the Organizational Unit Maintenance > Receipt Types and Cash Accounts screen in ThreeSixty for the org/org unit of the logged in user. To add additional receipt types, perform the following:
    1. Click New Receipt Type.
    2. Select the Receipt Type from the drop-down.
    3. The Currency automatically populates and is read-only.
    4. If necessary, change the Exchange Rate.
    5. If necessary, click the Debit (Cash Account) field to search for and select a different account.
    6. If necessary, change the Control Count.
    7. If necessary, change the Actual Control Amount.
    8. Click Save.
  10. Click Save to save the new batch or click Save & Open to save and open the new batch.

At the end of the day, make sure to close the batch for editing.