Viewing and Editing the Meetings e-Business Control

Click here to see this page in full context

Viewing and Editing the Programs e-Business Control

The e-Business Control screen allows you to specify the programs that members and other customers can register for via your company website. Once your program product has been configured to display on the web, it can appear on the following .NET controls:

My Programs

Events Calendar

Program Details

Program Registration

The e-Business Control screen consists of three sections for e-Business Control, Program Options, and Register Others Options. It is possible to edit the Program Options and Register Others Options sections without first adding the e-Business Control.

eBusiness Control

To set up the e-Business control:

From the eBusiness menu, select eBusiness Control.
The eBusiness Control screen displays.

If the program does not have an eBusiness Control defined, it will display as shown below.

If the program DOES have a eBusiness Control defined, it will display similar to what is shown below.

If there is no eBusiness Control defined, select the "+ eBusiness Control" option to add the eBusiness Control and open the fields for edit.

Alternatively, if an eBusiness Control is already defined, click the pencil icon in the upper right to open the fields for edit.

The Edit eBusiness Control screen displays, as shown below.

For information on each field, see the table below:

Screen Element	Description
Display on Web	Checkbox. By default, when you click "Add eBusiness Control", this checkbox is checked. Uncheck this checkbox if you do NOT want this product to display on the web.
Allow Web Purchase	Checkbox. By default, when you click "Add eBusiness Control", this checkbox is checked. If you want to display the product on the web, but not allow customers to register for the program, uncheck this checkbox.
Product URL	Text box. If necessary, enter the organization’s optional product-specific URL. The maximum number of characters that you can enter for this field is 150. If you enter more than 150 characters for this field, it will NOT display on the web. If you need to increase the limit, in your installation in the URL user defined data type, increase the varchar limit. Please note that when you upgrade, the altered user defined data type may revert back to 150. When defined, on the web, when a web user clicks a product's hyperlink, depending on what page he/she is on, the following occurs: If the web user is on the Checkout page, Shopping Cart page, or Order Summary page and clicks a product's hyperlink or image, a new tab opens in your web user's browser with the URL defined in this field. If the web user is on the Full Product Listing page and clicks a product's hyperlink, he/she is redirected to the Product Detail page. If the web user is on the Program Events Calendar page and clicks the hyperlinked name of a program from the Event Details quick view window displayed above or from the Events Calendar, a new tab opens in the web user's browser with the URL defined in this field.
Display on Web From	Date drop-down. Select the dates in which you want the product to display on the web. From the drop-down, specify the date on which you would like the product to begin displaying on the web.
Display on Web To	Date drop-down. Select the dates in which you want the product to display on the web. Optionally, from the drop-down, specify the date on which you would like the product to stop displaying on the web.
Allow Bill-Me	Checkbox. Check this checkbox if you would like to enable the "Bill-Me Later" feature, which allows web users to buy a product and not pay for it before logging out. If checked, the web user will receive an invoice for payment.
Allow Group Purchase	Checkbox. Check this checkbox if you would like a group manager to be able to purchase this product for a group.
Display Shipping Options at Checkout	Checkbox. Check this checkbox if on the web you want your customers to be able to see their different shipping options.
Web Shipping Message	Drop-down. Select the message from the drop-down that will display to your customers to indicate the estimated shipping time. The web-shipping message only displays below the description on the on the Product Detail page and above the "Additional Information" in the header for SUB and INV products. Values in the drop-down are populated based on the non-fixed codes defined for the INV "WEB_SHIPPING_MESSAGE" system type.
Featured Product	Checkbox. Check this checkbox if you want to feature this program on the web. Featured products display in the Promotional Products Featured control on the web.
Sort Order	Text box. If this product is part of an umbrella product, enter the order in which you want this product to display. Products with the lowest sort order will display first.
Featured From	Text box. Select the dates in which you want the product to display as a featured product on the web. From the drop-down, specify the date on which you would like the product to begin displaying as a featured product on the web.
Featured To	Text box. Select the dates in which you want the product to display as a featured product on the web. Optionally, from the drop-down, specify the date on which you would like the product to stop displaying as a featured product on the web.

Program Options

Additional options are available under the Program Options section.

To edit Program Options:

From the eBusiness Control screen, click the pencil icon in the upper right corner of the screen.
The fields on the screen open for edit.

Scroll to the Edit Program Options section, which displays as below.

Enter the Limited Seats Threshold.

Enter the Twitter Hashtag.

Continue to the Register Others Options section, OR

Click Save.

Screen Element

Description

Limited Seats Threshold

Enter the threshold number of seats available for the program. If the product has been defined to display on the web and the program Capacity (capacity minus the registrations) defined on the Capacity screen is less than or equal to Limited Seats Threshold number defined here, the "ONLY [n] SEATS AVAILABLE" product alert will display on the Product Listing and Program Detail pages on the web for this product. The number displayed in the alert is the capacity minus the registrations.

Twitter Hashtag

Text box. Enter the Twitter hashtag you want to display when a user shares their purchase. The Twitter feed displayed is based on the value you enter in this field. The value can either be simple text (e.g., "Twitter"), a hashtag (e.g., "#Twitter"), or a handle (e.g., "@Twitter").

Register Others Options

Additional options are available under the Register Others Options section.

To edit Register Others Options:

From the eBusiness Control screen, click the pencil icon in the upper right corner of the screen.
The fields on the screen open for edit.

Scroll to the Register Others Options section, which displays as below.

Check or uncheck the Allow Register Others checkbox.

Check or uncheck the Display Registrant Contact Info checkbox.

Check or uncheck the Display Emergency Contact checkbox.

Check or uncheck the Display Special Needs Control checkbox.

Click Save.

Screen Element	Description
Allow Register Others	Checkbox. Check this checkbox if you want a web user to be able to register someone else, in addition to themselves, for a program. This is known as "Register Someone Else". By default, when this checkbox is checked, the Display Registrant Contact Info checkbox is also checked.
Display Registrant Contact Info	Checkbox. Check this checkbox if you want a web user to be able to edit contact information during the program registration workflow. If the "Allow Registrants to Register Others" checkbox is checked, it is recommended that you also check the Display Registrant Contact Info checkbox. Checking the "Allow Registrants to Register Others" checkbox allows a web user to register someone else, in addition to themselves; this is known as "Register Someone Else". If the "Display Registrant Contact Info" checkbox is NOT checked, if the web user registers himself/herself, in addition to someone else, the Primary Contact Information step will NOT display.
Display Emergency Contact Info	Checkbox. Check this checkbox if you want a web user to be able to add or edit emergency contact information when registering for a program. As a best practice, if you are using the Register Someone Else workflow for a program, proceed with caution when checking the Display Emergency Contact checkbox, because some registrants may not the person who is registering them for the program to have access to their emergency contacts information.
Display Special Needs Control	Checkbox. Check this checkbox if you want a web user to be able to add or edit special needs when registering for a program. As a best practice, if you are using the Register Someone Else workflow for a program, proceed with caution when checking the Display Special Needs Control checkbox, because some registrants may not want the person who is registering them for the program to be able to have access to their special needs information.