Viewing the Order Financial Analysis

The Financial Analysis screen displays order information, receipts associated with the orders, unapplied receipts which have transactions but not orders, and batch information.

To access the Financial Analysis screen:

1. From the Order Summary screen, select Financial Analysis from the Actions drop-down.
   OR, from the Donation Summary page, select Financial Analysis from the Actions drop-down.
   
2. Alternatively, from the Constituent Orders and Donations screen, select Financial Analysis from the contextual menu next to an order in the grid.

The Financial Analysis screen contains the following sections:

• Order Analysis
• Distribution Summary
• Order Line Detail

Order Analysis

The Order Analysis section of the order Financial Analysis screen displays order balance information, the amounts of unposted receipts, and the amounts of any revered transactions. The information in this section can be viewed for the entire order by selecting All from the Filter by Order Line drop-down, or filter by line item by selecting the order line from the drop-down.

Distribution Summary

The Distribution Summary section of the order Financial Analysis screen displays the GL account distribution across the organization unit’s companies. The information in this section can be viewed for the entire order by selecting All from the Filter by Order Line drop-down, or filter by line item by selecting the order line from the drop-down.

Order Line Detail

The detail sections for each order line display the transaction details based on line item in the order. For each line item in the order, you will be able to see the transaction dates, amounts, and accounts hit based on each transaction. From this section, you can also write off the balance or make an advanced adjustment.

Write Off Balance

To write off the balance of an order line:

1. From the contextual menu, select Write Off Balance.
   The Write Off Balance screen displays.
   
2. Enter the Write-Off Amount.
   The New Balance updates accordingly.
3. Select the Transaction Date from the drop-down.
4. If necessary, enter any Comments.
5. If necessary, change the Write-Off Account associated with the write-off.
6. Click Write-Off.

Advanced Adjustment

To make an advanced adjustment on an order line:

1. From the contextual menu, select Advanced Adjustment.
   The Advanced Adjustment screen displays.
   
2. Select the appropriate Adjustment Mode from the drop-down:
   1. Revenue Account – If an adjustment is made to this account, Journal Entries for transaction type and registration revenue are created. The credit amount must equal the debit amount for a revenue account adjustment.
   2. Receivable Account – If an adjustment is made to this account, a write-off transaction type and a Journal Entry for the registration revenue are created.
3. Click the +New Account link.
   The Add GL Account screen displays.
   
4. Search for and select the appropriate account.
5. Click inside the Adjustment table cell and enter the adjustment amount.
   The New Balance calculates automatically.
6. Enter Comments related to the adjustment.
   Comments are required for this screen.
7. Click Review Adjustments.
   The Confirm Advanced Adjustment screen displays.
   
8. Review your changes. If you need to make further edits, click the Return to Edit Adjustments link.
9. Once you have made all your edits, click Confirm Changes to save your changes.

View and Edit Transaction Details

Additionally, from the order line detail sections, you can view and edit the details for each transaction in the grid. The Transaction Details screen provides detailed information for a given financial transaction against a specific order number and line number combination.

To view and edit transaction details:

1. From the order line detail, click the edit pencil icon next to the corresponding transaction you wish to edit.
   The Edit Transaction Detail screen displays, as shown below.
   
2. Edit or add comments, if necessary.
3. Click the hyperlinked Receipt No. to open the Receipt Review screen.
4. Click the hyperlinked Voucher No. to open the Refund Review screen.
5. Click Save to return to the Financial Analysis screen.