Defining Award Review Process Stages

ThreeSixty supports structured stages or cycles in the award review process. When a reviewer is assigned to an awards program, the reviewer will also be assigned to a review stage. At least one review stage must be defined for the award, but multiple stages may be defined. For each stage you can define the begin/end dates, the type of reviewer, what the reviewer is approved to review, the default number of days reviewers will be given to review the nomination, and whether or not scoring questions will be used.

There is no restriction on when a new review stage can be added; just that the begin and end dates of the review stage must fall within the nomination begin date and the final decision date. You might define the first stage, assign reviewers to the first stage, assign reviewers to nominees, and then later define the second stage.

After you have defined the review process stage(s), you can add reviewers to each stage. And, finally, you can add questions that reviewers must answer when scoring nominations. Based on each reviewer's scores, the system will calculate both an average score and a median score, as well as a total score, for a reviewer nominee review and for a nominee for an award. For more information, please see Understanding an Award Nominee's Score.

For a detailed description of each field on the Review Stages page, please see the table below at the end of the step-by-step instructions.

To define the review process stages:

1. From the Award Summary, select Award Review Stages from the Review Process tab.
   The Review Stages page displays.
   
2. The Review Stages page displays a list of stages that have been defined for the award. To edit an existing stage, select the edit pencil next to the corresponding stage in the grid.
3. To add a new review stage, select +New Review Stage.
   The Add Review Stage page displays.
   
4. Select the review Stage from the drop-down.
5. Select the Review Type from the drop-down.
6. If you selected a Review Type of Committee, search for and select the Committee.
7. If you selected a Review Type of Individual:
   1. Select the Reviewer Approved For area.
   2. Enter the Default Days to Review.
   3. By default, the Use Scoring Questions toggle is set to YES. If you do NOT want to use reviewer scoring questions, set this toggle to NO.
8. By default, the Begin Date is set to today. If necessary, change this.
9. If necessary, select an End Date.
10. Select Save.
11. Repeat the steps above to add additional stages.

Screen Element	Description
Review Stage	Drop-down. The name of the review stage. This field can only be edited if reviewers have not been assigned to nominees. Values in the drop-down are populated based on the fixed codes defined for the AWD "REVIEW_STAGE" system type.
Begin Date	Date drop-down. The begin date of the review stage. This date cannot be less than the award Nomination From date and cannot be greater than the Final Decision Date (if the Final Decision Date is not null). This field can only be edited if reviewers have not been assigned to nominees.
End Date	Date drop-down. The end date of the review stage. Reviews will continue after the nomination period has closed. This date cannot be greater than the Final Decision Date (if the Final Decision Date is not null) and cannot be less than the review process stage Begin Date.
Reviewer Type	Drop-down. Identifies whether a committee or individual reviewers will review award nominees. The only types are Committee and Individual. Values in the drop-down are populated based on the fixed codes defined for the AWD "REVIEWER_TYPE" system type. If "Committee" is selected, the Reviewer Approved For, Default Days To Review, and Use Scoring Questions fields are disabled, because those fields are only appropriate for individuals.
Reviewer Approved For	Drop-down. If "Individual" is selected as the Reviewer Type for this review process stage, this identifies what they must be approved for to be selected to review nominees. If "Committee" is selected as the Reviewer Type, this field is disabled. Values in the drop-down are populated based on the non-fixed codes defined for the ABS "REVIEWER_APPROVED_FOR" system type. A “Reviewer Approved for” code of “ALL” means a reviewer can review anything.
Default Days To Review	Text box. Identifies the default number of days a reviewer has to review a nominee and provide scoring information. This will be used to set the default review due date for each reviewer assignment. Maximum value = 999. If "Committee" is selected as the Reviewer Type, this field is disabled.
Use Scoring Questions	Toggle. Identifies whether reviewers will answer questions as part of their review of a nominee. When this toggle is set to NO, reviewers can manually enter a score for the nominee. This can be set differently for each stage. If questions have been defined for this review process stage, you cannot set this toggle to NO until all questions are deleted. If "Committee" is selected as the Reviewer Type, this field is disabled.