Adding Award Attachment Requirements

Attachments can provide more information about a nominee and help in the selection of an award winner. Attachments will be requested on the online award nomination form, as shown below, and can also be attached to the Nominations tab on the Award Nominations page. Specific attachments can be defined on the Attachments page by description, type, quantity, and whether or not they are required. For example, CVs, resumes, application forms, photographs of a project, permits, etc. may be required to evaluate a nominee.

For a detailed description of each field on the Attachments page, please see the table below at the end of the step-by-step instructions.

To define information about requested attachments to an awards:

1. From the Award Summary, select Attachments from the Award Info tab.
   The Attachments page displays.
   
2. The Attachments page displays a list of attachment requirements that have been defined for the award. To edit an existing attachment requirement, select the edit pencil next to the corresponding requirement in the grid.
3. To add a new attachment requirement, select +New Attachment.
   The Add Attachment page displays.
   
4. Select the document Type from the drop-down.
5. Enter the document Description.
6. Enter the Quantity of attachments.
7. By default, the Required toggle is set to YES. If necessary, set this toggle to NO.
8. Select Save.
9. Repeat as necessary to add additional attachment requirements. There is no limit to the amount of attachment requirements for an awards program.

Screen Element	Description
Type	Drop-down. Indicates the user-defined type of attachment being defined. Values are populated based on the non-fixed AWD "DOCUMENT_TYPE" system type.
Description	Text box. The description of the attachment. Best practice: For awards programs being displayed on the web, it is important to ensure that the description of the attachment includes the number of attachments, as well if the quantity is more than one. For example, if two transcripts are required, the description should read, “Please attach two copies of the nominee’s transcript.”
Quantity	Text box. Indicates the number of attachments required. When set to 0, it means that there is no restriction.
Required	Toggle. Indicates that the attachment is required in order for the nominee to be considered for the award. It is the responsibility of the organization to monitor the nominations. If this toggle is set to YES, an asterisk (*) will be displayed next to the attachment type on the online award nomination form.