Membership Subscription Benefits – Web Client Help Center

Membership subscription benefits allow you to give a journal or other publication to members at no charge. Since there is no charge to the member for this benefit, no order is required. Membership subscription benefits are set up using the MBR_Rate_Subscription table, and processed using the Order_MBR_Subscription table.

Members receive subscription benefits the entire time of their membership. For example, if members joined in June but their start date was back in January, then they will receive back issues for all of the issues since January that they missed. The member receives subscription benefits from the Start Date of the membership through the Grace End Date. However, if the subscription benefit was not attached to the product at the time of order creation, no benefits will be received until a renewal.

To add a subscription benefit to a membership product:

From the Membership Product Summary, select Subscription Benefits from the Financial tab.

The Subscription Benefits screen displays.
To add a new subscription benefit, select the +New Subscription Benefit link.
The Add New Subscription Benefit screen displays.
Select the Rate Structure and Rate Code to associate with the subscription benefit.
If necessary, select the Ship-Via method from the drop-down.
Select the Sub Rate Structure from the drop-down.
Select the Sub Rate Code from the drop-down.
If necessary, select the Begin Date and End Date for when the subscription benefit product is available.
Enter the amount for Portion of MBR Allocated to this benefit.
If necessary, set the Associates toggle to Yes.
Click Save.

Alternatively, you can add a subscription benefit directly to a Rate on the Rates and Pricing page by selecting Subscription Benefits from the contextual menu.

Screen Element	Description
Publication	Search field. Search for and select the Publication to add as a subscription benefit.
Ship Via	Drop-down. Select the ship-via method that will be used for the subscription benefit. This method only applies to the subscription product as a benefit. It does not override the ship-via method for the general subscription product.
Sub Rate Structure	Drop-down. Select the rate structure that will receive the subscription benefit.
Sub Rate Code	Drop-down. Select the rate code that will receive the subscription benefit.
Begin Date	Drop-down. Select the date the subscription will be available as a membership benefit to the product. Defaults to the system date. When you order or renew a membership, the system looks at the begin and end dates entered here to compose the correct associated member benefit subscription products.
End Date	Drop-down. Select the date the subscription will no longer be available as a membership benefit to the product. If the subscription exist on an active membership, then the record cannot be deleted, but you can, however, enter an end date for the subscription here. When an existing member benefit subscription is deactivated by entering an end date, any new partial term memberships created will not include the deactivated member benefit subscription. When you order or renew a membership, the system looks at the begin and end dates entered here to compose the correct associated member benefit subscription products.
Associates	Toggle. When set to Yes, associate members receive the publication. For example, individuals linked to the corporate membership.
Portion of MBR allocated to this benefit	Enter the allocated portion of the price. In the BPA audit, Member-benefit subscriptions can be categorized as Qualified-Paid if a portion of the membership dues is allocated to the subscription. BPA paragraph 5 will be updated to include member-benefit paid (MBP) orders. The average price for each member-benefit subscription will be calculated using this price.
Print Edition	Read-only. This field indicates if the publication edition is Print..
Digital Edition	Read-only. This field indicates if the publication edition is Digital..
Related Option	Read-only. If the selected membership-benefit subscription product has a related product, the name of the related subscription product should be displayed as text with the caption “Related ["Print" or "Digital"] Option:”