Managing Revenue Account Pairs

Revenue and deferred revenue account pairs are defined by subsystem. They are set up at the org unit level and when each account is chosen, the company with which it is associated will automatically be indicated. Each subsystem can have more than one revenue/deferred revenue account pair. This is the setup for all valid account pairs. When a particular product is set up, the relevant account pair will be chosen.

From the Revenue Account Pairs screen, you can view, edit, delete, or add revenue account pairs.

To view and edit Revenue Account Pairs for an Organization Unit:

1. From the Accounting Setup section on the Organization Unit Settings page, click Revenue Account Pairs.
   The Revenue Account Pairs  page will display, as shown below.
   The grid is sorted alphabetically by Subsystem.
   
2. Filter to find the Revenue Account Pairs for a Financial Company using the drop-down menu. The associated Revenue Account Pairs for the selected Financial Company will display in the grid below  the Financial Company drop-down.
3. Click the pencil icon to edit an existing Revenue Account Pair. The Edit Revenue Account Pair screen displays, as shown below.
   
4. Select the Subsystem from the drop-down menu.
5. In the Revenue Account field, click Advanced.
   The Choose Account screen displays. Search for a Revenue Account and select it.
6. In the Deferred Account field, click Advanced.
   The Choose Account screen displays. Search for a Deferred Account and select it.
7. Select YES or NO to indicate whether the revenue account pair is the System Default.
8. If necessary, select whether the revenue account pair is Active or not.
9. Click Save.

To delete a Revenue Account Pair:

1. To delete a Revenue Account Pair, click the contextual menu beside the revenue account pair in the grid on the Revenue Account Pairs page. Click Delete.

If records exist for the Revenue Account Pair, when the user attempts to delete a validation message will appear: "Cannot delete this revenue account pair as it is referenced by Products."

To add a new account pair:

1. Click +New Account Pair. The Add New Revenue Account Pair page displays as shown below.
   
2. Select the Financial Company from the drop-down menu.
3. Select the Subsystem from the drop-down menu.
4. In the Revenue Account field, click Advanced.
   The Choose Account screen displays. Search for a Revenue Account and select it.
5. In the Deferred Account field, click Advanced.
   The Choose Account screen displays. Search for a Deferred Account and select it.
6. Select YES or NO to indicate whether the revenue account pair is the System Default.
7. If necessary, select whether the revenue account pair is Active or not.
8. Click Save.

Screen Element	Description
Financial Company	Drop-down. The financial company associated with the account pair.
Subsystem	Drop-down. The subsystem associated with the account pair. The accounts set up for the subsystem are defaulted during product setup.
Revenue Account	Search/browse field. The revenue account into which deferred revenue is recognized.
Deferred Account	Search/browse. The deferred revenue account associated with the account pair. The sales transaction always references this account. This account is used if revenue has not been earned yet. Periodically, this revenue is moved to the revenue account in a process called amortization.
System Default	Toggle. When YES is selected, the account pair is the default for Personify.
Active	Toggle. When YES is selected, the account pair is active.