Assigning a Room Paige Freeman May 18, 2023 19:54 Updated For breakout sessions and other subproducts, you can assign one or more rooms. For example, if a keynote general session requires a significant amount of space, you can assign multiple, individual rooms to the one breakout session, because frequently convention centers can expand multiple rooms into one large room. To assign a room: From the Logistics tab, select Assign a Room. The Assign Room for Session screen displays. Click the Assign New Room link.The Assign a Room screen displays, as shown below. Select the Facility. Select the Room from the drop-down. If necessary, select the Configuration from the drop-down. Select the Start Date and End Date from the drop-downs. Enter the Setup Time. Enter the Breakdown Time. Click Save. Screen Element Description Facility Drop-down. Select a defined facility. Room Drop-down. Select a defined meeting room, e.g., Banquet Hall, Conference Room, Ballroom, Classroom. The options available depend on the room types selected on the facility setup. Configuration Drop-down. A code used to describe the configuration of the meeting room selected, e.g., square, round, rectangular, triangular, oblong. This can also reference the seating arrangement, such as classroom, lecture, theater, etc. The options available depend on the room types selected. Start Date Drop-down. The begin date the room will be used. End Date Drop-down. The date the room is no longer needed. Setup Time Text box. The time in minutes it takes to set up the room for different setups/configurations. Used for scheduling purposes by the meeting planner. Breakdown Time Text box. The time in minutes it takes to dismantle the setup/configuration for the room. Used for scheduling purposes by the meeting planner. Capacity Read-only. In accordance with fire safety standards and the configuration, this field represents the maximum number of people permitted in this room for the meeting. Dimensions Read-only. The defined dimensions of the room.