Viewing and Editing Product Rates and Pricing

From the Rates and Pricing screen, you can edit existing rates, create a new rate, as well as edit renewal controls and structure settings and add subscription benefits and cancellation fees for Membership products.

For information on Membership rates and pricing, please see Viewing and Editing Membership Product Rates and Pricing.

For information on Advertising specific fields for rates and pricing, please see Step 4 below.

To view and edit product rates and pricing:

1. To view the Product Setup screen for a product, select Rates and Pricing from the Financials tab within the product summary.
   The Rates and Pricing screen displays, as shown below.
   
2. To edit an existing rate, click the pencil icon.
   The Edit Pricing screen displays, as shown below.
   
3. From here, you can add new pricing details to the rate code. If you would like to make any changes to an existing pricing details, click on the pencil icon next to each row.
   The Edit Pricing detail screen displays, as shown below.
   
4. If the selected product is an Advertising product, additional fields will display upon edit:
   
   
   1. Price by Advertising Rate Card
      Toggle. When set to YES, identifies if the price is using an advertising rate schedule. If a pricing record is using an advertising schedule, it must also be defined with regular date-driven pricing.
   2. Rate Card Begin Year: The year the rate card pricing begins.
   3. Rate Card End Year: The year the rate card pricing ends.
5. Make the desired changes and click Update.
6. Click Save to save changes made to the rate code.  

Creating a New Rate

To create a new rate:

1. From the Rates and Pricing screen, click New Rate.
   The Add Rate Structure and Rate Code screen displays, as shown below.
   
2. From the Add Rate Structure and Rate Code section:
   1. Select a Rate Structure from the drop-down.
   2. Select a Rate Code from the drop-down.
   3. Select a Short Pay code from the drop-down.
   4. The Description defaults to the selected rate code. Change this if needed.
3. From the Additional Options section:
   
   1. Enter the rate Priority.
      This determines the order the rate codes display in the product setup and Order Entry screen. The rate code with the lowest display order displays first.
   2. If necessary, enter an Agency Discount percentage.
      This is the percentage to be applied for an agency discount when creating an order for this product.
   3. If necessary, enter a Sales Commission percentage.
      This is the percent of sales commission that the salesperson receives when this product is purchased within the rate structure/ rate code selected.
   4. By default, the Max Free Badges is set to "1". Change this if needed.
      This limits the number of free badges this rate code can have. Registrants will receive, at maximum, this number of free badges when they purchase the meeting parent product.
      The Max Free Badges field only displays for Meeting products.
   5. Select whether or not this is the Default Rate for the selected rate structure.
      The rate structure/code that is marked as the default rate will default on orders when the rate structure is selected. For instance, some organizations want to show member savings, but to do that the structure and price must be known to consider the "list price". Only one rate code within a given rate structure for a product can be marked as the default.
   6. By default, the rate structure/code is marked as a Web Enabled Rate. Change this to "No" if you do NOT want this rate to appear on the web.
   7. If the Web Enabled Rate option is set to "Yes", select whether or not this is the Default Web Rate for the selected rate structure.
      The rate structure/code that is marked as the default web rate will default on online orders when the rate structure is selected. Only one rate code within a given rate structure for a product can be marked as the web default.
   8. Click Add.
      The rate structure/code is added to the Rate Codes and Pricing grid at the bottom of the page.
4. From the Add Price section:
   1. Select a Rate from the drop-down.
      Options in the drop-down are populated based on the rates added in the section above.
   2. The Currency defaults to the currency defined for the org unit. Change this if needed.
   3. Select or enter the Valid From date.
   4. If necessary, select a Valid Through date.
   5. Enter the Price.
   6. If necessary, enter a Min Price to Activate.
      This controls various aspects of the behavior of an order depending on the Short Pay value. This is the price that must be paid prior to the line item being considered active.
   7. If necessary, enter a Max Auto Write-off price.
      This controls what amount is acceptable as a final price.
   8. Select whether or not you want to Show as Web Sale Price. If this option is set to "Yes", strikethrough pricing will display on the web and you MUST define a Strikethrough Price.
   9. If the Show as Web Sale Price is set to "Yes", enter a Strikethrough Price.
   10. If the Show as Web Sale Price is set to "Yes", select whether or not you want to Show Price End Date. If this option is set to "Yes", you MUST define a Valid Through date for the rate.
   11. Select whether you wish to Price by Schedule. If set to "Yes", search for and select the Schedule.
   12. Click Add.
5. If necessary, repeat the steps above to add additional rates and/or pricing.
6. Click Done.