Creating a New Advertising Contract

New advertising contracts can be created from the Advertising Contract Maintenance page.

To set up advertising contracts:

1. From Advertising Central, select Manage Contracts.
   The Advertising Contract Maintenance search screen displays.
   
2. Select +New Contract.
   The Add a Contract page displays, as shown below.
   
3. If necessary, update the automatically generated Contract ID.
4. Select the Contract Class from the drop-down.
   Values in the drop-down are populated based on the non-fixed codes defined for the ADV "CONTRACT_CLASS" system type.
5. Select the Effective Date and Expiration Date from the drop-downs.
6. Enter the PO Number (Purchase Order Number) in the text box.
7. Search for and select the Advertiser customer. The Advertiser defaults as the bill-to customer.
8. If it is necessary to change the bill-to customer, search for and select the Bill-To customer.
9. Search for and select the appropriate address in the Use Address field.
10. Select the Contract Status from the drop-down.
    Values in the drop-down are populated based on the non-fixed codes defined for the ADV "CONTRACT_STATUS" system type.
11. Select the Status Reason from the drop-down.
    This is usually only used when a contract is cancelled. Values in the drop-down are populated based on the non-fixed codes defined for the ADV "CONTRACT_STATUS_REASON" system type.
12. Enter the Advertiser Commitment Quantity. 
    By default, the system sets this to the value of Frequency Commitment. The Short-Rate/Rebate process looks to this field to determine the frequency commitment to enforce. Usually, this is the same value as Frequency Commitment, but may be used in a couple of different scenarios:
    1. If contracts are linked, the rate code on the linked contracts (and frequency commitment) may represent the total number of insertion orders the advertiser is committing to run for all the linked contracts, but the number of insertions to be run for each contract is smaller.
    2. If an organization wants to give an advertiser a more favorable rate, but is willing to enforce a lower frequency commitment than represented by the contract rate, the actual frequency commitment that should be enforced is recorded here.
13. Enter the amount of Advertiser Tear Sheets in the text box. This is the number of “tear sheets” (pages of the magazine with the advertisement on it) that the advertiser customer receives. The value entered here defaults into each insertion order linked to this contract.
14. Enter the amount of Agency Tear Sheets in the text box. This is the number of “tear sheets” (pages of the magazine with the advertisement on it) that the agency customer receives. The value entered here defaults into each insertion order linked to this contract.
15. If this contract is the primary contract in a group of contracts, set the Designate as Primary Contract toggle to YES.
16. In the Contract Rates section, select the Rate Structure from the drop-down.
17. Select the Rate Code from the drop-down.
18. Select the Rate Card Year from the drop-down.
    Values in the drop-down are populated based on the non-fixed codes defined for the ADV "RATE_CARD_YEAR" system type.
19. Select the Web Rate Code from the drop-down.
20. If you have chosen an agency and the agency is also the bill-to customer, set the Same as Bill-To toggle to YES.
21. If the advertiser is working with an agency, search for and select the Agency customer.
22. In the Agency Overrides section, if you want to give the agency a discount, set the Give Agency Discount toggle to YES.
23. Enter the Discount percentage in the text box.
24. Enter the Commission percentage in the text box.
25. Select Save to save your changes.