Creating Other Exhibit Product Types Paige Freeman September 03, 2024 13:25 Updated The Creating an Exhibit Product article details setting up an Exhibit product. However, the setup differs slightly if the Product Type is different. Other exhibition product types include: Badge Charges Booth Rental Booth Share Special Charges Sponsor In Show All of the product types above must be added as a subproduct to an Exhibit product. The sections below detail the differences in product setup for these other product types. Badge Charges This defines badge fees for an organization. When a Product Type of Booth Share is selected during product creation, on the Product Setup step: The Parent Product field becomes a search field to search for and select the Parent Product The Subproduct toggle is set to YES The Master Product toggle is set to NO and disabled The Copy GL and Revenue Accounts from Parent Product toggle becomes enabled The Available From date is set to the Parent Product's Available From date and disabled The Exhibit Setup step allows you to update the Points for this Product. Exhibitors can be awarded priority points for signing up for an exhibition. Enter the number of points that will be awarded for this product. Booth Rental This defines booth subproducts, that are typically defined by size and type. This is the only product type that allows booth inventory definitions and booth rentals. Booths are unique by Show, Location, and Booth Number. When a Product Type of Booth Share is selected during product creation, on the Product Setup step: The Parent Product field becomes a search field to search for and select the Parent Product The Subproduct toggle is set to YES The Master Product toggle is set to NO and disabled The Copy GL and Revenue Accounts from Parent Product toggle becomes enabled The Allow Price Update toggle is set to YES The Zero Price toggle is set to NO and disabled The Available From date is set to the Parent Product's Available From date and disabled The Exhibit Setup step allows you to select the Booth Pricing and Restrict to this booth type, as well as set the Points for this Product. Screen Element Description Booth Pricing Drop-down. Identifies whether the price for the product will be calculated based on the flat amount price defined for the product or whether the defined price is a square unit price (where the total price is calculated by multiplying the square unit price by the total number of square units of booth). If the Allow Price Update toggle is set to YES on the Product Setup step for the BOOTH RENTAL product on the order, it is assumed that staff will manually enter the Unit Price of the booth on the Order Entry screen BEFORE assigning the booth. Therefore, the automatic booth price calculation based on the booth dimensions and price is NOT applicable. Restrict to this booth type Drop-down. If you want the XBT600 batch process (that calculates exhibitor points) to only award points for a certain booth product type, you can define it here. Points for this Product Text box. Exhibitors can be awarded priority points for signing up for an exhibition. Enter the number of points that will be awarded for those who rent or share this booth. Booth Share This indicates that the ship-to of this record is sharing the booth. The share product may or may not have an associated cost. The original company holding the booth is responsible for the money of the share. No booth number will be stored with the share record since it will automatically follow that of the original record. When a Product Type of Booth Share is selected during product creation, on the Product Setup step: The Parent Product field becomes a search field to search for and select the Parent Product The Subproduct toggle is set to YES The Master Product toggle is set to NO and disabled The Copy GL and Revenue Accounts from Parent Product toggle becomes enabled The Available From date is set to the Parent Product's Available From date and disabled The Exhibit Setup step allows you to update the Points for this Product. Exhibitors can be awarded priority points for signing up for an exhibition. Enter the number of points that will be awarded for this product. Special Charges This follows the same rules as sponsorships and can cover anything from banners to mailing labels. There can be as many of these products as desired. When a Product Type of Special Charges is selected during product creation, on the Product Setup step: The Parent Product field becomes a search field to search for and select the Parent Product The Subproduct toggle is set to YES The Master Product toggle is set to NO and disabled The Copy GL and Revenue Accounts from Parent Product toggle becomes enabled The Available From date is set to the Parent Product's Available From date and disabled The Exhibit Setup step allows you to update the Points for this Product. Exhibitors can be awarded priority points for signing up for an exhibition. Enter the number of points that will be awarded for this product. Sponsor In Show This defines the sponsorship(s) or sponsor(s) in an exhibition or show. This is used if the organization is not using advertising to track XBT sponsors. When a Product Type of Sponsor In Show is selected during product creation, on the Product Setup step: The Parent Product field becomes a search field to search for and select the Parent Product The Subproduct toggle is set to YES The Master Product toggle is set to NO and disabled The Copy GL and Revenue Accounts from Parent Product toggle becomes enabled The Available From date is set to the Parent Product's Available From date and disabled The Exhibit Setup step allows you to update the Points for this Product. Exhibitors can be awarded priority points for signing up for an exhibition. Enter the number of points that will be awarded for this product.